How I manage my tasks

You know there are thousands and thousands of articles on productivity, and I might have read a few thousands of pieces. So here is my take on how to manage tasks. Maybe you will find some wisdom in this? (Leave comments)

Ok, first I classify the task into mainly two types

1) Algorithmic Tasks
2) Heuristic Tasks
3) Dated Tasks
4) Location Based Tasks

An algorithmic task is simple straight forward for, e.g., – Call XYZ or email ABC

For, e.g., – Imagine you are a dog, and your Boss is your master who throws a ball in front of you and asks you to fetch it. Simple right? Yes, that’s an algorithmic task.

A Heuristic task is a complex task, it includes a lot of googling, thinking, and finding the best method to do the same, knowing that there could be an even better way to do that task, but you are running out of time.

For Eg – If you are a dog, and your boss says he has thrown a rubber ball, and you have to jump into the ocean and retrieve a golden ball in record time because he is calculating ROI

Warning – If you are are accepting any new project, try to gauge what would be the proportion of algorithmic and heuristic tasks, if the percentage of heuristic tasks are higher, you should demand higher pay from your client.

Dated Task – These are the task, which only gets activated on a particular date, like paying your broadband or electricity bill.

Location based Task – These are tasks which are location dependent, for, e.g., you are travelling next week to Pune, and you need to do a few things to do there. So this folder contains that task. Task managers like Todoist have a GPS based Task Manager, which reminds you of a task when you reach a particular location automatically.

I use an app called todoist to manage these two types of tasks.

I also use another task management app called Meistertask to manage my tasks filtered on the basis on projects. Task by projects comes 2nd in my task completion workflow; my first attack is always tasks based on the above four criteria.

Also use email folders to file emails if there is task associated with it, many email apps like Airmail have an integration with todoist where you can assign a task straight from your email client.

Talking about Entrepreneurship and Marketing to school kids.

Last month I got a call from a principal of a media institute, she said, would I talk about entrepreneurship and marketing to a bunch of school kids. I tried to wiggle out of the situation by telling her that I was not someone who school kids would look up to, but she is a senior person, and I knew I couldn’t push it.

After that, I was wondering what will I talk to a bunch of school kids. I had marked my calendar for the wrong time spot, as a consequence, I reached about 45 mins late completely unaware that I am late. I was extremely politely told I have 15 mins to talk and if needed, they could extend. (Maybe I should count so overtly on my google calendar for appointments.)

To my pleasant surprise, the students there were dying to hear from me, I just realised, how deprived school students could be for exposure about what life has for them once they are out of the school. I wished I had gone to my school into my classroom and given that talk to my class and I was a student there.

I gave my best for the next 15 mins, cramping up my one-hour presentation in under 15 mins.

Below are a couple of pictures.


Sleep deprivation and Restoration in Mumbai

I once took a poll on my Facebook and most of the people said that it is rather mandatory to get about 8 hours of sleep.

I used to sleep for 8 hours, but now since last two weeks, I have decided to hack my sleep. Getting 8 hours sleep, means one has to compromise on two things.

1) if you sleep early, you miss this quality time with yourself from 12 am to 2 am. So I am not ready to let go of this.

After 12 am, one is free from all chores and distractions. The time between 12 am to 2 pm is the time for some quiet reading or journaling. So now I tend to sleep around 2 am or even later. My circadian clock is set to make me wake up at 7.30 (if not earlier) every day no matter what time I sleep.

2) Walking up early means getting a head start on your work, so I wake up around 7.30 and almost right in the bed, I start organising my tasks for different projects, I’m currently working on at the moment.

As the day progresses, I mange my breakfast and then the entire day is until 6 pm is basically, meeting people, calling, emailing which involves travelling and a hell lot of multi-tasking.

Multi-tasking is unavoidable, and one feels sleep catching up. I doze off in uber or ola ride with my Meditation music from for about 15 mins. A nap of 15 mins, charges you up for another 2/3 hours of meetings and stuff.

If I am at home, I try to get a 15min to 30 min nap in the afternoon; that is if one lucky. Sometimes, you are so tired, but your mind over-worked up, that you cannot sleep even when you are sleepy.


Tiredness happens because of the traffic, the stress, the various inconveniences in our life and city. My recovery time is appalling; earlier I used just stop working for a few days when I had completed a gruelling task. But that breaks set your back to square one. So tiring is inevitable, some get tired easily, some might not. It depends on your gene’s, your health, your diet and other external and internal factors.

What I do nowadays, is that I have started anticipating when and what tasks will make me tire soon. I try to think how I can get less tired by doing that task efficiently. I also am giving extraordinary attention to my diet, but unfortunately, sometimes skipping meals are unavoidable.

But if I get tired, I see that I recover very soon, bananas is a great recovery food for me, chocolates, peanuts or whatever I can carry in my bag. Also, a lot of water helps.

One of the most important thing I do for restoration is trying to eat my dinner before 7 pm and try to eat a nutritious breakfast.

So these are my hacks for sleep deprivation and restoration. What are your hacks, how do you cheat sleep or restore and nourish yourself back after a gruelling project? Let me know.

Meet Clara, my new assistant

ClaraSo this week, I met Clara and isn’t she lovely. She said she would work for you free for 14 days. Now, who gives you that kind of offer, right? Clara has scheduled for me about five meetings and two calls in last 7 days.
She is super efficient after all she has artificial intelligence. Clara is an AI-powered email bot, once you send her an email, asking her to fix a meeting or a call on your calendar with a particular person, she will take over the mundane task of follow-up and stuff.
Why don’t you give it try! Check Clara here
Psst – If you sign up using the above link, she will work an additional week without cost for me🙂

Got a warning for a defamation suit.

Well, I am quite active on social media, and I tweet a lot, and I Retweet a lot. Also, I share a lot of articles and videos.

Who would have thought that one could get a lawyer calling up warning you with a defamation suit, because a video I shared, straight from youtube (w/o any personal input would tantamount to libel)?

Yes, it might be possible, so If you are an active social media person and have strong opinions and are trigger happy on the RT’s and likes, here are some section in the IT acts relating to defamation you should know.


Section 79 of the Information Technology Act 2000 [Amended in 2008] (the ‘IT Act’) provides for an exemption to an intermediary

IBA – Intermediary liability under Indian law: Twitter


In India, the defamation law protects the reputation of a person. According to section 499 of the Indian Penal Code 1860 (the ‘Penal Code’), anything that has been put in writing, either in electronic form or print form, which is not true and offends an individual, will amount…

IBA – Intermediary liability under Indian law: Twitter


A retweet of a false and defamatory tweet is also not immune from legal action. Just as the tweeter is liable if the tweet is defamatory, untrue and cannot be defended, so the retweeter will be liable. A retweet amounts to a further publication, as if the retweeter has made…

Exposing libel myths surrounding Twitter and other social media
By Niri Shan on


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