You know there are thousands and thousands of articles on productivity, and I might have read a few thousands of pieces. So here is my take on how to manage tasks. Maybe you will find some wisdom in this? (Leave comments)
Ok, first I classify the task into mainly two types
1) Algorithmic Tasks
2) Heuristic Tasks
3) Dated Tasks
4) Location Based Tasks
An algorithmic task is simple straight forward for, e.g., – Call XYZ or email ABC
For, e.g., – Imagine you are a dog, and your Boss is your master who throws a ball in front of you and asks you to fetch it. Simple right? Yes, that’s an algorithmic task.
A Heuristic task is a complex task, it includes a lot of googling, thinking, and finding the best method to do the same, knowing that there could be an even better way to do that task, but you are running out of time.
For Eg – If you are a dog, and your boss says he has thrown a rubber ball, and you have to jump into the ocean and retrieve a golden ball in record time because he is calculating ROI
Warning – If you are are accepting any new project, try to gauge what would be the proportion of algorithmic and heuristic tasks, if the percentage of heuristic tasks are higher, you should demand higher pay from your client.
Dated Task – These are the task, which only gets activated on a particular date, like paying your broadband or electricity bill.
Location based Task – These are tasks which are location dependent, for, e.g., you are travelling next week to Pune, and you need to do a few things to do there. So this folder contains that task. Task managers like Todoist have a GPS based Task Manager, which reminds you of a task when you reach a particular location automatically.
I use an app called todoist to manage these two types of tasks.
I also use another task management app called Meistertask to manage my tasks filtered on the basis on projects. Task by projects comes 2nd in my task completion workflow; my first attack is always tasks based on the above four criteria.
Also use email folders to file emails if there is task associated with it, many email apps like Airmail have an integration with todoist where you can assign a task straight from your email client.